APPROVED LAKE SUMMERSET ASSOCIATION
BOARD OF DIRECTOR MEETING MINUTES
July 13, 2009

All open session board meetings are audio recorded by the Recording Secretary for transcribing and clarification purposes. Board president Frank Miller, called the meeting to order at 7:00 p.m. Directors present were Joan Pepich, Carol Raduns, Marty Kisser, Leon Gorsch, Karen Franzen, Bill Keener, General Manager, Gary Wilke and Corporate Secretary, Marsha Shelly were also present.

Members signed in: Roger Hardt, Donna Miller, Rick Sporleder, Rich Doose, Mark & Kelli Metzler, Clarence & Janet Metzler, Denny & Sue Harker, Jane Brannon, Pat Ferguson, Ken Balla, Paul Hasselquist, Jeff Folkerts, Ed Van Vleet, Walter Pepich, Tom Leith, Don Kuhl, Joe Froehlich, Peggy Stewart, John & Kate Cressman, Robert Page, Bruce Mathes, Gail Spielman, Howard Lass, Steve Harting, Myrna Rowe.

President Miller called the meeting to order.

APPROVAL OF JUNE 8, 2009 BOARD MINUTES. Director Pepich made a Motion, seconded by Director Franzen to approve the Minutes of the June 8, 2009 Board Meeting. Motion Carried.

TREASURER’S REPORT. Mark Metzler reported as of the end of June, Membership Dues and Fines Income 97.1%. Total Budgeted Revenues 82.9%, Total Revenues Collected 82.9%, Total Operating Expensed 43.8%, Total Administrative Expense 51.8%, Total Operating & Administrative Expenses 47.7%, Dues and interest Allocated to Capital Expenditures 91.3% and Total Expenditures of 59.0%. Mr. Metzler stated income was similar to last year.

MANAGER’S REPORT

Beach 2 Bathhouse – We received final invoicing on all elements and the total project cost was $106,988. Total budget was $120,000, so that the final cost was substantially under project ceiling including UST removal of the old LP gas tank and the addition of concrete steps to the front of the structure to improve access.

LOT 1567 – The home at this property was fire damaged over a year ago, remains demolished with no specific project direction. Manager Wilke had a conversation with Winnebago County officials and it appears that no assistance in forcing reconstruction is forthcoming. Manager Wilke has discussed the issue with legal counsel and it is proposed that the Board consider approval of the issuance by legal counsel of a 30 day notice to the owners of 1567 to either submit a contract and plan for completion or to fill the foundation excavation and clear the lot. Failure to comply would result in a per diem fine of $100 per day until such time as compliance is achieved. Director Keener made a motion for the Board to seek action by legal counsel to seek compliance. Director Miller 2nd the motion. All voted in favor – motion approved.

2009 FENCE WORK - As part of our ongoing project to update LSA’s perimeter fence, Manager Wilke proposed that this years budgeted expenditure of $5,000 be targeted at replacement of fence at our southern boundary. Manager Wilke also proposed that the Board consider a 50/50 project, soliciting financial cooperation from the farm/landowners in this area to complete the work. It is the consensus of the Board that Manager Wilke proceed.

Security Camera Upgrade Consideration – Manager Wilke and Chief Wise have contemplated the possibility of upgrade of our camera monitoring capabilities. There was a discussion on cameras at the pool area and the storage shed. It would be nice if we could move the camera to problem areas. Manager Wilke would like to bundle the camera upgrade into the 2010 budget. Manager Wilke hopes to have some numbers on the cost of the upgrade soon.

2009 Road Project Status – The chip seal is coming along good. The work has been in accord with our specifications and their performance and traffic control has been good. The projected completion date is Weds 7/15/2009 in the evening. Director Kisser wondered if the lake could get an automatic speed sign. It was decided to research this.

COMMITTEE REPORTS

Buildings, Roads, and Grounds – Director Gorsch – There was nothing to report.

Environmental Control – Director Kisser reported two members have resigned. They are looking for volunteers. Director Kisser has taken pictures of weeds on lake front properties and is questioning if properties have to be mowed, shouldn’t weeds on the shoreline also be mowed. There was a discussion about what is decorative on the shoreline and what isn’t. Director Kisser is asking the Board to issue citations for weeds.

Lake Planning – Mark Metzler gave a Presentation on Siltation Study.

Long Range Planning – There is a meeting on July 25, 2009 at 8:00a.m.

Activities – Director Franzen reports the activities for the Annversary Celebration are ready. The parking situation was discussed because parking is limited. Director Keener complimented Director Franzen and Marcia Shelly for their work on Annversary Celebration.

Campgrounds – The question was brought up about winter camping. It was decided to discuss this at next months meeting.

Community Relations – There were no motions to bring to the board.

Security Committee – Director Pepich reported there is a neighborhood watch meeting on July 22, 2009 at 7:00p.m. There have been accidents with golf carts so people need to have their insurance up to date. There were also five thefts from unlocked cars so people need to keep their car doors locked.

Old Business – There is a meeting July 25, 2009.

New Business – There was a discussion about streamlining the 2010 Board Candidate Process. It was decided to table this until the next meeting.

Adjournment – Director Keener moved, seconded by Director Kisser. Motion passed unanimously. Meeting adjourned at 8:45.

Respectfully submitted,

_____________________________
Gayle Gladkin
Recording Secretary