APPROVED LAKE SUMMERSET ASSOCIATION
BOARD OF DIRECTOR MEETING MINUTES
SEPTEMBER 14, 2009
All open session board meetings are audio recorded by the Recording Secretary for transcribing and clarification purposes. Board President, Frank Miller, called the meeting to order at 7:00pm. Directors present were Bill Keener, Joan Pepich, Carol Raduns, Marty Kisser, Karen Franzen, and Leon Gorsch. General Manager, Gary Wilke, and Corporate Secretary, Marsha Shelly, were also present.
Members signed in: John & Nancy Lund, Roger Hardt, Donna Miller, Jack Walsh, Joe Froehlich, Rich Doose, John & Kate Cressman, Norman Becker, Denny & Sue Harker, Dan Mikosz, Walter Pepich, Tom Leith, Lynn Billings, Howard Lass, Pat Ferguson, Myrna Rowe, Ed Jurczak, Don Kuhl, Jeff Folkerts, Pat Merrell, Faye Meier, Gail Spielman, and Mark Metzler.
President Miller called the meeting to order.
APPROVAL OF AUGUST 10, 2009 BOARD MINUTES. Director Raduns made a Motion, seconded by Director Franzen to approve the Minutes of the August 10, 2009 meeting with the following corrections. The word President was spelled wrong and strike under Old Business July 25, 2009 meeting.
TREASURER’S REPORT
Mark Metzler reported as of the end of August 2009, Membership Dues and Fines Income 97.8%, Total Budgeted Revenues 85.4%, Total Revenues Collected 85.4%, Total Operating Expenses 63.5%, Total Administrative Expenses 64.4%, Total Operating & Administrative Expenses 63.9%, Dues & Interest Allocated to Capital Expenditures 96.7%, Total Expenditures 72.4%.
MANAGER’S REPORT
2009 Fence Work – Manager Wilke reported that the endeavor to negotiate with a neighboring landowner to perform a 50/50 cost share renovation of LSA’s south boundary fence has fallen apart at this point. The staff has moved forward to replace the fence line bordering Best Rd from the East Gate to the last replaced section, approximately 2300 feet.
Repair Projects – The staff has performed a number of renovation projects to improve grounds aesthetics, including repair and staining of the Lodge decking and repair and staining of beach shelters. Staff is also tackling a restoration of Mitchell Park shelter to correct rotting of structure posts and needed roofing repairs.
Hagemann Property Work – In previous meetings, the Lake Planning committee has identified a need for the Association to access our leased property on the Hagemann farm. Proper management will require removal of trees from the berm walls to insure structural integrity and clearing of the area. Treasurer Metzler and President Miller discussed with the Lake Planning Committee an expenditure of $3,000 to engage Mr. Al Barker and Mr. Bob Hagemann to breach the Hagemann fence, create an access road, mow brush, burn and apply herbicide to create an access point for LSA staff to move forward with site clearing. The Board ratified moving forward and approved of the work as described.
Morning Speeders – At last month’s meeting, a concern relating to a high volume of speeders in the early morning hours was expressed. Chief Wise was asked to coordinate a “selective enforcement” effort to target the time period of 5:30am to 8:00am. Based upon observations, it appears that most motorists are limit compliant.
Lot 1567 – The deadline for a construction agreement or filling and grading of the lot has expired. Accordingly legal counsel has been asked to send notice of the commencement of our $100 per diem penalty, until compliance.
Fish Survey/Electroshocking – IDNR fisheries biologists were on site to perform a free fish survey via electroshocking.
COMMITTEE
REPORTS
BUILDINGS, ROADS AND GROUNDS –
Nothing for Board action
ENVIRONMENTAL CONTROL – Nothing for Board action. The new LSA inspector position was turned over to Bob Urbanowitz. There was a discussion regarding a natural shoreline verses a shoreline free of weeds and grass. This will be clarified at the next Environmental Control meeting.
LAKE PLANNING – Nothing for Board action.
LONG RANGE PLANNING – Nothing to report.
ACTIVITIES – The children’s Halloween Party will be cancelled due to a lack of volunteers. A name is needed for the 2010 LSA annual event to be held on July 17, 2010. The Board of Directors discussed the possibility of having a Jet Ski show. DIRECTOR PEPICH MADE A MOTION TO APPROVE PRELIMINARY PLANNING FOR A JET SKI SHOW SECONDED BY DIRECTOR GORSCH. MOTION WAS UNANIMOUS.
CAMPGROUNDS – Nothing for Board action.
COMMUNITY RELATIONS – Nothing for Board action.
SECURITY COMMITTEE – Nothing for Board action. Chief Deputy Todd Welch gave a presentation on crime. He stated the Neighborhood Watch Program is the best deterrent against crime. The nominated officers for 2009-2010 are: Kelli Metzler – Chairman, Laurie Crepeau – Secretary, Pat Mendygral – Co-Chairman.
MEMBERS MATTERS – Pat Merrell of Lot 2234 requested use of the lodge on the first Monday of each month for the hours of 1:00pm to 4:00pm for the purpose of playing a card game called Hand & Foot. PERMISSION WAS GIVEN BY THE BOARD OF DIRECTORS SUBJECT TO THE AVAILABILITY OF THE LODGE.
OLD BUSINESS/CARRY OVER – Lay-Over – Report on Development of By-Law Committee - Mr. Metzler reported they will continue to meet. One or two more meetings are necessary.
NEW BUSINESS – President Miller appointed Leon Gorsch and Bill Keener for the Proxy Appointment.
The Durand Lions Club requested permission to solicit donations on Friday, October 2nd from 3pm until 8pm and on Saturday, October 3rd from 8am until noon at the three entrances to Lake Summerset. DIRECTOR KEENER MADE A MOTION TO APPROVE THIS REQUEST, DIRECTOR KISSER SECONDED MOTION APPROVED.
The Durand Lions Club requested use of the lodge on December 7, 2009 from 4:30pm to 10:00pm for their annual Christmas Party. There was a discussion regarding payment or no fee for the use of the lodge. DIRECTOR KEENER MADE A MOTION TO FOLLOW PAST PRACTICES AND NOT CHARGE A FEE THIS YEAR BUT THERE MAY BE A FEE NEXT YEAR. DIRECTOR FRANZEN SECONDED. MOTION IS UNANIMOUSLY APPROVED BY A VOICE VOTE.
ADJOURNMENT – DIRECTOR KEENER MOVED, SECONDED BY DIRECTOR RADUNS TO ADJOURN THE MEETING. MOTION PASSED UNANIMOUSLY. MEETING ADJOURNED AT 8:00.
EXECUTIVE SESSION – As acting secretary in executive session, Manager Wilke reported that the Board met to discuss a personnel issue and proposed litigation regarding lot 1567.
The Board returned to open session at 9:40pm. At that time DIRECTOR GORSCH MADE A MOTION TO AUTHORIZE LEGAL COUNSEL TO FILE WITH THE COURT A REQUEST FOR INJUNCTIVE RELIEF REQUIRING THE OWNERS OF LOT 1567 TO COMPLY WITH THE BLUEBOOK TO EITHER REBUILD OR PROMPTLY REMOVE IMPROVEMENTS AND RESTORE THE LOT. Properly seconded, the motion passed by unanimous vote of the Board.
ADJOURNMENT – UPON MOTION PROPERLY MADE, SECONDED AND APPROVED, THE MEETING ADJOURNED AT 9:45PM.
Respectfully submitted,
_____________________________
Gayle Gladkin
Recording Secretary