MINUTES OF LAKE SUMMERSET 36th ANNUAL MEETING
DECEMBER 15, 2008

All open session board meetings are audio recorded by the Recording Secretary for transcribing and clarification purposes. Board President, Bill Keener, called the meeting to order at 2:00 p.m. Directors present were Jeff Reuter, Marty Kisser, Joan Pepich, Carol Raduns, Karen Franzen and Frank Miller. General Manager, Gary Wilke, and Corporate Secretary, Marsha Shelly, were also present.

Members signed in: Rosemarie & Ted Keim, Orvin Bergsmith, Susan & Bob Wendel, Linda Ellis, Phil & Jane Brannon, Leon Gorsch, David Newhouse, Steven Panoske, Denny & Sue Harker, Ken Balla, Jim Walsh, Walter Pepich, Peggy Stewart, Robert Kierelko, Rocky & Susan Hukle, Brian Bandoli, Erwin & Kathy Lenhardt, Ronald & Diana Richards, Bob Ivey, Mark Metzler, Rita Nielsen, Zoon Park, William Kibble, Daniel Watson, Dwight Ruston, Jack Walsh, Frank Miller, Pat Ferguson, Laurie Crepeau, Howard Lass, Kate & John Cressman, Ruth & Alex Artisuk, Norman & Judy Becker, Vera Rabe, Hannah Gillis, LaVonne Arendsee, Charles Norland.

CALL TO ORDER. President William Keener called the 36th Annual Meeting of the Lake Summerset Association to order and welcomed all members present.

INTRODUCTIONS. President Keener introduced the current and future Board Members, Frank Miller, Carol Raduns, Joan Pepich, Jeff Reuter, Karen Franzen, Marty Kisser, Leon Gorsch, General Manager Gary Wilke, Corporate Secretary Marsha Shelly, Recording Secretary Marlisa Gunderson. He also introduced Dennis Harker, maintenance supervisor. Committee chairmen were introduced: Herman Muehlbauer, Building, Roads and Grounds; Co-chairs Ed Jurczak and Dale Jenkins, Community Relations Committee; Don Kuhl, Environmental Control Committee; Steve Harting, Lake Planning; Leon Gorsch, Long Range Planning; Kelli Metzler, Security; and Mike Ries, Campground.

ELECTION COMMITTEE REPORT. President Keener introduced Steve Panoske, to provide the election committee report. Steve Panoske opened by thanking his committee, Corporate Secretary, Marsha Shelly and Tricia Ostergard for their service. Ballots were counted on Saturday, December 6: 1,135 total votes cast; 41 spoiled. Election results were as follows:

Leon Gorsch 721 votes
Marty Kisser 706 votes
Steve Botinno 390 votes
Peggy Stewart 375 votes

PRESIDENT’S REPORT. President Keener indicated the year had gone by quickly and a lot had happened at Lake Summerset. He noted accomplishments as renovation of the campground bathhouse, pool, new truck, reduction in vandalism and road curbs. He stated that the directors volunteer their time and are dedicated to the Board and the community. He bid farewell to Jeff Reuter, thanking him for his service and wishing him Godspeed. He thanked the committee members, General Manager, Corporate Secretary and office staff. President Keener indicated that while not everyone always agreed with his decisions, he remains dedicated and loyal to Board and the community. He closed with holiday wishes to all.

AWARDS PRESENTATION. President Keener turned the floor over to General Manager Wilke who recognized Jeff Reuter, the departing director. He complimented Jeff Reuter on his hard work to ensure that the entire community had security and care provided to them. He indicated that Jeff is a volunteer with the Durand Fire Department and brought to the Board experience and knowledge about safety. Manager Wilke presented a plaque to Jeff Reuter. Director Reuter stated that being on the Board was not an easy job and that the other directors brought years of education and a wealth of knowledge to the leadership. He thanked the members for the opportunity to serve on the Board and stated he enjoys living at the lake.

MANAGER’S REPORT. General Manager Wilke continued by providing a recap of 2008 achievements. With regard to equipment upgrades, the dump truck, grooming mower, west gate security camera, and a mower deck have been replaced. An AED was purchased for the pool as well as new accounting software for the office. There was also regularly scheduled replacement of recreational equipment such as picnic tables and playground equipment. On the topic of the dam, lake and watershed projects fish stocking was continued, with efforts from the Fish Club. Continued participation in the IEPA Volunteer Lake Monitoring Program provides an opportunity to assess water quality by the standards set forth by the IEPA. There was continued pursuit of the feasibility review of the Hagemann property proposal and funding for that. The testing project continued with OCLUD to check bacteria levels. Efforts were continued for goose control, and a reduction of use of phosphorous fertilizer was initiated. In the area of general property improvements the campground bathhouse was completed. Fencing and curb and gutter work was initiated, as was renovation to the Beach 2 Bathhouse. The Texas culvert crossing work was completed and landscaping to move trees from the nursery to the lodge was done. Under the heading of community safety, the e-mail blast system was created, as well as a cooperation with the Winnebago County emergency alert system. An emergency action plan was developed in the event of a breach of the dam. The neighborhood watch program has been revitalized. Several arrests have been made relating to thefts and vandalism. Manager Wilke thanked the security committee for their various fundraising efforts for the area emergency response organizations.

Goals for 2009 include completion of the Beach 2 Bathhouse; continued replacement of perimeter fence; repair of the sidewalk near the bocce ball court and the project of road resurfacing. Scheduled for equipment replacement are the pick-up truck, an ATV, a ground mower and security vehicle.

General Manager Wilke stated that LSA is in a better position than many sister communities and he believes it is due to good member participation in operation. He closed with holiday wishes.

APPROVAL OF 35TH ANNUAL MEETING MINUTES. Director Raduns moved, seconded by Joan Pepich, to approve the Minutes of the 35th Annual Meeting on December 9, 2007, with one correction on page 2, Awards Presentation, fourth line, the word “held” should be “help.” Motion carried.

TREASURER’S REPORT AND PRESENTATION OF THE 2009 ANNUAL BUDGET. President Keener introduced Director Raduns to provide the Treasurer’s Report. Director Raduns stated that Association dues are up $25.00, primarily due to oil related issues. The original increase would have been $60.00 but through the efforts of the Board and the ability to transfer funds from the operating revenue reserve they were able to buy down the dues. Line 6 shows an amount of $97,800.00 for 2008 and $156,500.00 for 2009, which is the highest ever. On Line 7, past due collections were included for the first time.

After it was established that a quorum was present and adequate proxies were received, Director Raduns made a request for a Motion to approve the 2009 budget with an increase of dues of $25.00. Charles Norland moved, seconded by Ken Balla, to approve the 2009 budget with increase of dues of $25.00. Motion carried.

ADJOURNMENT. Director Raduns moved, seconded by Director Miller, to adjourn the meeting.

Respectfully submitted,

_____________________________
Marlisa R. Gunderson
Recording Secretary