APPROVED LAKE SUMMERSET ASSOCIATION
BOARD OF DIRECTOR MEETING MINUTES
August 10, 2009

All open session board meetings are audio recorded by the Recording Secretary for transcribing and clarification purposes. Board President, Frank Miller, called the meeting to order at 7:00 p.m. Directors present were Joan Pepich, Carol Raduns, Marty Kisser, and Karen Franzen. General Manager, Gary Wilke, and Corporate Secretary Marsha Shelly, were also present.

Members signed in: John Lund, Jack Walsh, Lynn Dulyea, Donna Miller, Rich Doose, Donna Piastrelli, Denny & Sue Harker, Walter Pepich, Mark Metzler, Jeff Folkerts, Don Kuhl, Pat Ferguson, John Cressman, Myrna Rowe, Don Skadow, Tom Leith, Janet Metzler, Howard Lass.

President Miller called the meeting to order.

APPROVAL OF JULY 13, 2009 BOARD MINUTES. DIRECTOR KISSER MADE A MOTION, SECONDED BY DIRECTOR RADUNS TO APPROVE THE MINUTES OF THE JULY 13, 2009 BOARD MEETING WITH THE CORRECTION THAT THERE WAS NO OLD BUSINESS AT THE JULY 13, 2009 BOARD MEETING. MOTION CARRIED.

TREASURER’S REPORT. Mark Metzler reported as of the end of July 2009, Membership Dues and Fines Income 97.6%, Total Budgeted Revenues 84.3%, Total Revenues Collected 84.3%, Total Operating Expenses 54.8%, Total Administrative Expenses 58.0%, Total Operating & Administrative Expenses 56.4%, Dues & Interest Allocated to Capital Expenditures 95.0%, and Total Expenditures of 66.3%. Mr. Metzler stated we are a little behind in Revenues compared to last year.

MANAGERS REPORT.

SPEED MONITOR SIGNS - Durand’s speed monitor sign was referenced at the last board meeting. Manager Wilke contacted the Village of Durand police chief, Bob Corwin, to discuss the device. The Durand unit is fixed in place and hard-wired for power. The function of the unit and public perception has been good. Speed monitor signs are used in a number of communities, public and private with mixed success. Costs range from $4,000 to $13,000 depending on the usage and features we wish to incorporate. There was a discussion regarding being more aggressive with speeders to save money on a sign.

2009 ROADWORK STATUS – With the exception of completion of the Lodge, Maintenance and Main Gate parking lots, 2009 chipseal work is complete. With our requested delay relating to the Lodge, Fahrner was forced to move on to their next contract and we are currently scheduled for mid-September for return and final completion. Current work has totaled $447,880.70 and is estimated that the final cost will be approximately $460,000, with an initial contract price of $467,655.

PROPOSED ROAD STUDY – As part of BRG’S road discussions this year, a proposal to update our 1995 Fehr-Graham study has developed as a consensus of the Committee. Staff concurs with the direction and believes that such a project will provide a valuable tool for continued LSA road maintenance efforts. A proposal for the 1995 update was solicited from Fehr-Graham in May of this year. Referencing the May 2009 Proposal, BRG requests that the LSA Treasurer be asked to include funding in the 2010 LSA capital budget to provide for execution of the first portion of the proposal which would include roadway inspection; compilation of a computer database and the creation of a CAD aerial map. The proposed work cost is $5,500. It is the consensus of the Board to include this in the 2010 budget.

LOT 1567 STATUS – The Board specified attorney letter has been sent to the involved parties at lot 1567 and we have currently made progress by the removal of the trailer, motorhome and boat from the lot. Manager Wilke received an email that indicates that they are seeking bids to secure, fill and grade the foundation.

CAMERA MONITORING SYSTEM – Manager Wilke consulted with several vendors of electronic products. A budgetary estimate of $23,000 would be needed to initiate the first phase of the camera project that would cover monitoring of the east and west gates at the Guardhouse and would allow system expansion to add cameras at other association locations. Mark Metzler, Treasurer, favors capital allocation in the 2010 budget.

COMMITTEE REPORTS

BUILDINGS, ROADS & GROUNDS – In Director Gorsch’s absence there was no report.

ENVIRONMENTAL CONTROL – The committee received resumes from Mike Sons and Ron Uzelac. The committee interviewed both. DIRECTOR KISSER MADE A MOTION TO APPROVE MICHAEL SONS AND RON UZELAC TO BE ON THE ENVIRONMENTAL COMMITTEE. THIS WAS SECONDED BY DIRECTOR FRANZEN. ALL VOTED IN FAVOR, MOTION APPROVED.

LAKE PLANNING – There was no meeting.

LONG RANGE PLANNING – Director Raduns reported there is concern about the age and condition of the playground equipment at the quarry. Mark Metzler suggested LRP create a comprehensive plan for quarry development and usage and then maintain that equipment until the next proposed replacement. A letter of appreciation for Bob Hartings many years of guidance and service to LRP has been signed by all existing members of LRP and sent to Bob Harting. The next meeting is August 17, 2009 at 7:00.

ACTIVITIES COMMITTEE – Director Franzen reported she had positive feedback regarding the 40th Anniversary Celebration. The yearly activities are in place for 2009 – 2010, however they do need volunteers for the Children’s Halloween Party. DIRECTOR PEPICH MADE A MOTION TO MAKE THE ACTIVITIES COMMITTEE AN ACTUAL STANDING COMMITTEE SECONDED BY DIRECTOR KISSER. ALL VOTED IN FAVOR; MOTION APPROVED. IT WAS THE CONSENSUS OF THE BOARD TO PLAN AN EVENT FOR SUMMER OF 2010.

CAMPGROUNDS – Director Franzen reported there was nothing for Board action.

COMMUNITY RELATIONS – There was a discussion regarding failure of cars to stop at the West Gate stop sign.

SECURITY COMMITTEE – Nothing for Board action.

MEMBERS MATTERS – Donna Piastrelli lot 554 would like to have a Walk-a-Thon for Alzheimer’s Disease at the lodge in September. DIRECTOR PEPICH MADE A MOTION TO HAVE A WALK-A-THON FOR Alzheimer’s disease IF THERE IS A DATE AVAILABLE, SECONDED BY DIRECTOR RADUNS. ALL VOTED IN FAVOR; MOTION APPROVED.

OLD BUSINESS/CARRY-OVER- There was a discussion regarding streamlining the 2010 Board Candidate Process. DIRECTOR FRANZEN MADE A MOTION TO FOLLOW REGULAR PROCEDURE FOR THE CANDIDATE PROCESS SECONDED BY DIRECTOR PEPICH. ALL VOTED IN FAVOR; MOTION APPROVED.

FISH COMMITTEE – Director Franzen read a note from the fish committee requesting allotment of $7,500 to be used for stocking the lake in 2010. This amount should be sufficient for their needs.

ADJOURNMENT – DIRECTOR RADUNS MOVED, SECONDED BY DIRECTOR PEPICH TO ADJOURN THE MEETING. MOTION PASSED UNANIMOUSLY. MEETING ADJOURNED AT 8:05.

Respectfully submitted,

_____________________________
Gayle Gladkin
Recording Secretary