APPROVED LAKE SUMMERSET ASSOCIATION
BOARD OF DIRECTOR MEETING MINUTES
AUGUST 9, 2010

All open session Board meetings are audio recorded by the Recording Secretary for transcribing and clarification purposes. Board President Frank Miller called the meeting to order at 7:00pm. Directors present were: Leon Gorsch, Karen Franzen, Marty Kisser, Mark Metzler, Jane Brannon, John Cressman, General Manager Gary Wilke and Corporate Secretary Marsha Shelly were also present.

Members signed in: Gloria Tracy, Denny & Sue Harker, Theresa & Dan Mikosz, Joe Froelich, Pat Ferguson, Rich Doose, Ken Balla, Lynn Billings, Tom Leith, Tony Gawel and John Lund.

APPROVAL OF JULY 12, 2010 BOARD MINUTES

Director Kisser made a motion to approve the July 12, 2010 minutes, seconded by Director Metzler. The motion passed with a voice vote.

TREASURER'S REPORT

Mark Metzler reported as of the end of July 2010 the Membership Dues and Fines Income 97.5%, Total Budgeted Revenues 82.5%, Total Revenues Collected 82.5%, Total Operating Expenses 54.4%, Total Administrative Expenses 57.1%, Total Operating & Administrative Expenses 55.7%, Dues & Interest Allocated to Capital Expenditures 81.6%, Total Expenditures 62.7%.

MANAGER'S REPORT

Davis Fire Dept Request. The Davis Fire Dept has requested permission to conduct an emergency rescue training operation at the west end of the lake. This will be done during the week with minimal interruption to lake activity. An e-mail blast will be done to inform everyone.

It is the consensus of the Board to allow the Davis Fire Dept to conduct an emergency rescue training operation.

Birch Park Update. As an update to the Birch Park water problem, review was completed of area water services, using electronic monitoring devices and a suspect area was excavated on LS Drive. A leak was found at this site and repaired.

The area continues to dry without additional intervention, regardless of recent substantial rains.

At last month's OCLUD meeting, the trustees voted to share any restoration costs in this area, in the event that any system leaks may have contributed to the problem.

Major Rain Event Response. We were fortunate in last month's major storm to avoid much of the flooding that was experienced by others, with Lake Carroll experiencing flow through the dam's emergency spillway and substantial damage to boats, lifts and docking facilities. We noted no material damage and water quality testing at beaches showed no bacterial spikes.

However, because of saturated soils; elevated water levels; possible additional flooding and the potential for damaging wave action, Manager Wilke implemented EAP monitoring procedures for the dam and after consultation with available board members, imposed a “No Wake” restriction for boaters on Saturday. It is the consensus of the Board that the manager's response to the flood conditions was adequate and acceptable.

Horseshoe Pits. As approved by the Board, these pits are in construction at Quarry Park. Members have made many favorable comments.

Roof Project. Work on the Lodge roof is moving forward and should soon be complete, despite delays caused by a death in the contractor's family and weather events. The roof is going to be both attractive and functional, with improved insulating capability.

However, as anticipated, the raised structure addition creates an observable gap of unsheathed fascia, in appearance. In the past, BRG had proposed aluminum cladding of these elements for appearance and preservation.

Mr. Harker and Manager Wilke will investigate cladding options and gutter replacements/additions for board consideration at September's meeting.

Rock Energy Cooperative Proposal. Manager Wilke has been approached by representatives from Rock Energy Cooperative (our natural gas supplier) with a proposal to make a presentation regarding a proposed test and ultimate installation of an automated meter reading system for the company's existing meters at Lake Summerset.

The test and final installation would necessitate 2 or more towers to be placed at strategic locations on the property.

The OCLUD board has chosen not to hear a presentation from the company and will not allow water tower access.

It is the consensus of the Board to have Rock Energy give a presentation at the September 2010 Board of Directors meeting.

Watercraft Concern. We have received limited inquiries relating to a recently registered boat. The watercraft is 8' long and powered by a 30hp outboard motor. This information is presented to the Board for any perceived needed action.

A packet of additional information is included for board review relevant to this craft and previous board consideration of a similar unit, noting that IDNR review does not define this craft as a “specialty prop-craft”.

President Miller asked Manager Wilke to provide current boat registration information at LSA as possible supplemental information for decision-making, if the craft is deemed unacceptable.

At present we have 969 motorized boats registered at Lake Summerset, 56 fishing boats, 9 jet skies, 610 powerboats and 294 pontoons. Of the 610 powerboats, Manager Wilke used the criteria of 14' or less hull length and 30 hp, or more to define a possible class of boats that may have some operational similarity to the referenced watercraft. Those parameters yield:

Of the two 10' craft, one was registered in 1990 the other in 2008.

There have been no recent complaints regarding operational concerns of any of the above referenced watercraft.

There was a discussion regarding boat definitions, proper inspection and registration according to our Redbook Rules.

It is the consensus of the Board to give this to Lake Planning to review and also put a moratorium on watercraft under 10' and over 25hp until Lake Planning gives their recommendation. Director Gorsch was opposed to this action.

COMMITTEE REPORTS

BUILDINGS, ROADS, & GROUNDS – No Meeting

ENVIRONMENTAL CONTROL – Nothing for Board action

LAKE PLANNING – Nothing for Board action.

LONG RANGE PLANNING – The expectations for the function of the new combined committee were discussed. The 5 and 10 year plan was also discussed. Director Cressman noted that Director Gorsch is doing a good job on this committee.

ACTIVITIES - 2010 Family Fest was discussed. One of the questions brought up was – Do we need a summer event? It is the consensus of the Board that we do need a summer event.

CAMPGROUNDS – The chicken plop contest the campground hosted at Family Fest was a success. Plans are moving forward for the September 4, 2010 corn roast.

COMMUNITY RELATIONS – There was a discussion regarding noise from motorcycles and ATV's. Security stated we need to be able to identify the offenders.

The CRC committee has asked that it be relieved of the citation reviews, based on ECC citations. The motion was seconded by Director Cressman. The motion passed with a voice vote.

SECURITY COMMITTEE – Nothing for Board action.

OLD BUSINESS/CARRY OVER

2010 By-Law Changes Voting Update – Director Metzler stated not all the ballots are in. So far there are 548 yea and 94 no. Perhaps an e-mail blast would be helpful to get the rest of the ballots returned.

Security Camera Proposals – There was a discussion regarding our need for a new system before the old system is no longer working. All our security people should be trained to operate it. Hiring a consultant was also discussed. Director Cressman has a Request For Proposal which he will give the Board a copy.

Changes to Standing and Advisory Committee – Changes were made to the Redbook Section P (Standing Committees) and to the Standing Rules, ArticleX, (Sections 5, 6, 8, & 9). After a motion was properly made and second to accept changes the motion passed. There was no discussion. The Resolution will be available at September board meeting for signatures.

NEW BUSINESS

Marketing/Advocacy Ideas to Promote LS – Director Franzen, Director Cressman and Director Brannon are going to research what LSA needs to do to market our lake.

Jet Ski Re-Registration Request – Lot 19 requested decals for their Jet Ski even though it has not been continuously registered according to Red Book rules. It is the consensus of the Board not to grant this request.

DIRECTOR QUERIES

Director Franzen commented the chalk boards are not effective at the Front Gate. Director Franzen would like to see temporary Stop signs at Southgate and Lake Summerset road, by the pool, in the summer for safety reasons. This will be referred to the Security Committee.

There was a discussion regarding golf carts on the road. Golf carts are supposed to pull to the side so cars can get around them. Perhaps a notice could be put with their sticker when the lot owner registers the golf cart.

ADJOURNMENT – Director Gorsch mad a motion to adjourn and go into Executive Session seconded by Director Franzen. Motion passed with a voice vote. Meeting adjourned at 9:40.

EXECUTIVE SESSION – Executive session was held to discuss a personnel matter.

RECONVENE – The Board returned to regular session at 10:35. At that time, a proper motion and second was made to adjourn at 10:40.

Respectfully submitted,

_____________________________
Gayle Gladkin
Recording Secretary