UNAPPROVED LAKE SUMMERSET ASSOCIATION
BOARD OF DIRECTOR MEETING MINUTES
DECEMBER 14, 2009

All open session board meetings are audio recorded by the Recording Secretary for transcribing and clarification purposes. President Frank Miller called the meeting to order at 7:00p.m. Directors present were Leon Gorsch, Karen Franzen, John Cressman, Mark Metzler, and General Manager, Gary Wilke. Absent directors were Jane Brannon and Marty Kisser.

Members signed in: Walter & Joan Pepich, Denny & Sue Harker, Charles Norland, Ken Balla, Joe Froehlich, Pat Ferguson, Howard Lass, Kate Cressman, Don Kuhl, Norman Becker, Robert Page, John Lund and Donna Miller.

APPROVAL OF NOVEMBER 9, 2009 BOARD MINUTES. Director Gorsch made a Motion, seconded by Director Pepich to approve the minutes of the November 9, 2009 Board Meeting. Motion passed.

RESIGNATION OF CURRENT BOARD MEMBERS HOLDING OFFICE. The Board Members who resigned are: President Frank Miller, Joan Pepich, Bill Keener, and Carol Raduns.

ELECTION OF BOARD MEMBERS TO 2010 OFFICES – Charles Norland, President Pro-Tem. Dr. Norland asked for nominations for President. Director Franzen nominated Frank Miller, seconded by Director Gorsch. Director Cressman made a motion to cast a unanimous ballot seconded by Director Gorsch. Motion carried with a voice vote.

Dr. Norland asked for nominations for Vice President. Director Metzler nominated Leon Gorsch seconded by Director Franzen. Director Cressman made a motion to cast a unanimous ballot seconded by Director Miller. Motion carried with a voice vote.

Dr. Norland asked for nominations for Treasurer. Director Cressman nominated Mark Metzler seconded by Director Gorsch. Director Gorsch made a motion to cast a unanimous ballot seconded by Director Miller. Motion carried with a voice vote.

Dr. Norland asked for nominations for Recording Secretary. Director Metzler nominated Gayle Gladkin seconded by Director Gorsch. Director Miller made a motion to cast a unanimous ballot seconded by Director Cressman. Motion carried with a voice vote.

Dr. Norland asked for nominations for Corporate Secretary. Director Metzler nominated Marsha Shelly seconded by Director Franzen. Director Cressman made a motion to cast a unanimous ballot seconded by Director Gorsch. Motion carried with a voice vote.

TREASURER’S REPORT – Mark Metzler reported as of the end of November 2009, Membership Dues and Fines Income 98.3%, Total Budgeted Revenues 88.4%, Total Revenues Collected 88.4%, Total Operating Expenses 84.5%, Total Administrative Expenses 82.0%, Total Operating & Administrative Expenses 83.3%, Dues & Interest Allocated to Capital Expenditures 98.4%, and Total Expenditures 87.2%.

MANAGER’S REPORT
Lodge Roof – Since last month’s meeting our architect, Richard L. Johnson and Associates, has conducted an on-site inspection of the Lodge roof. Their preliminary construction specification is anticipated at the end of this week. As discussed, the specification will be submitted to BRG members for comment, revision and presentation to the Board at the January meeting.

Christmas Tree Disposal – Gill’s refuse service will provide tree pickup for customers who affix three vegetative waste stickers. Pickup will be on a regular trash day.

Christmas Office Closing – As in past years, the office will be closed from December 24 until Tuesday, January 5, 2010. This closing allows full time staff an opportunity to use accrued benefit time during a low activity time period and part-time staff takes unpaid leave.

Security and Maintenance departments will operate on regular schedules during this period. Ms. Shelly and Manager Gary Wilke will be on-call for emergency contact.

Lot 1567 – The owner of this fire-damaged property has taken no remedial action. It is the task of the Board to develop direction for legal counsel for the next step in this litigation.

OCLUD – There will be no rate increase.

COMMITTEE REPORTS – President Miller would like to keep the committees the same with the following changes: Lake Planning – Mark Metzler, Long Range Planning – John Cressman, Campgrounds – Jane Brannon, Security – Karen Franzen.

BUILDINGS, ROADS AND GROUNDS – Director Gorsch stated the lodge has very good usage and over time could grow. The BRG’s role in the future improvements of the lodge was discussed. The consensus is that BRG should work together with Long Range Planning to come up with a plan. It would be reviewed by the Board and be available for the 2011 budget process if needed.

ENVIRONMENTAL CONTROL – No report – Director Kisser was not present. Director Gorsch noted the ECC Mission Statement. President Miller asked if the Board would like to see mission statements from each committee. General Manager Wilke will pull this together so each committee can revise and submit their mission statement.

LAKE PLANNING – No report – Mr. Keener was not present.

LONG RANGE PLANNING – Director Gorsch, acting liaison, stated the committee may need direction from the Board as to what their duties should be. A mission statement from the LSA community might help committees with their duties. The Cardinal Park Path and Quarry Park were discussed as to the best way to proceed with improvements.

ACTIVITIES – Meetings will resume at the end of January.

CAMPGROUNDS – Nothing to report.

COMMUNITY RELATIONS – Nothing for Board action.

SECURITY – Meeting was cancelled.

ADJOURNMENT – Director Gorsch moved seconded by Director Franzen to adjourn the meeting. Motion passed unanimously. Meeting adjourned at 7:50pm.

EXECUTIVE SESSION – As acting secretary in executive session, Manager Wilke reported that the Board met to discuss a litigation issue, with no action to report in regular session. The Board returned to regular session at 8:45. At this time, Director Metzler made a motion to adjourn. Seconded by Director Gorsch, the motion passed with adjournment at 8:46pm.

Respectfully submitted,

_____________________________
Gayle Gladkin
Recording Secretary