UNAPPROVED LAKE SUMMERSET ASSOCIATION
BOARD OF DIRECTOR MEETING MINUTES
DECEMBER 12, 2011

All open session Board meetings are audio recorded by the Recording Secretary for transcribing and clarification purposes. Board President Frank Miller called the meeting to order at 7:00pm.

Directors present were: Leon Gorsch, Karen Franzen, Marty Kisser, Mark Metzler, Jane Brannon, John Cressman and General Manager Gary Wilke.

Members signed in: Denny Harker, Tom & JoAnn Leith, Philip Bonk, Don Kuhl, Jim DeFranco, Edward Gallagher, Myrna Rowe, Bob Page, LaVonne Arendsee. Ken Balla and Larry Stark.

APPROVAL OF NOVEMBER 14, 2011 MEETING MINUTES - Director Kisser made a motion to approve the minutes, seconded by Director Gorsch. Director Miller abstained. The motion passed with a voice vote with the following changes. Under New Business the goose nest reporting incentives needs to read, if people run across a goose nest with an egg, they should call the office so a designated individual can oil the egg. The Fish Club Proposal #1 passed with a voice vote.

RESIGNATION OF CURRENT BOARD MEMBERS HOLDING OFFICE

ELECTION OF BOARD MEMBERS TO 2012 OFFICES – Gerald Osowski, President Pro-Tem asked for nominations for President. Director Gorsch nominated Frank Miller seconded by Director Cressman. Motion passed with a voice vote.

Gerald Osowski asked for nominations for 1st Vice President. Director Kisser nominated Leon Gorsch. Director Franzen seconded the motion. Director Brannon made a motion to cast a unanimous ballot seconded by Director Cressman. Motion passed with a voice vote.

Gerald Osowski asked for nominations for 2nd Vice president. Director Brannon nominated Marty Kisser. Director Metzler seconded the motion. Motion passed with a voice vote.

Gerald Osowski asked for nominations for Board Secretary. Director Brannon nominated Karen Franzen. Director Cressman seconded the motion. Motion passed with a voice vote.

Gerald Osowski asked for nominations for Treasurer. Director Cressman nominated Mark Metzler. Director Gorsch seconded the motion. Motion passed with a voice vote.

Gerald Osowski asked for nominations for Recording Secretary. Director Metzler nominated Gayle Gladkin. Director Gorsch seconded the motion. Motion passed with a voice vote.

MEMBER COMMENTS ON AGENDA ITEMS
Lot 1841 – Leith – Had a comment regarding the Security Meeting. He was informed the next meeting is Wed Feb 1, 2012.

Lot 267 – Kuhl – Wondered why the names of lot owners weren’t listed with the member comments and also inquired about the marketing committee.

TREASURER’S REPORT
Membership Dues and Fines Income 98.4%, Total Budgeted Revenues 87.6%, Total Revenues Collected 87.6%, Total Operating Expenses 90.8%, Total Administrative Expenses 83.3%, Total Operating & Administrative Expenses 87.1%, Dues & Interest Allocated to Capital Expenditures 93.7%, Total Expenditures 88.8%. Director Brannon made a motion to approve the Treasurer’s Report seconded by Director Gorsch. Motion passed with a voice vote.

MANAGER’S REPORT
Reserve Study Update – Manager Wilke has been working with Reserve Advisors to provide requested update information in furtherance of our contracted reserve study. Our engineers will be on-site later this month to perform a physical review and complete the field work for the study.

Manager Wilke requested that the firm’s work product mirror Treasurer Metzler’s spreadsheets for consistency and Mark has been provided with contact information to input concerns.

Camera System Status – We have functional video at the East and West Gates. However, as Manager Wilke reported in the past, we experienced cable run difficulties at the West Gate and we are awaiting delivery of a backordered installation vault to complete the work and fine tune the system, including staff training. On-Line estimates that two days of on-site work remain; and, they anticipate no problems.

Pool Status – As previously directed, legal counsel has entered into a Stipulation and Agreed Compliance Plan with IDPH on our behalf. A copy of the Stipulation is attached for Board reference.

In summary, LSA agrees to pay a reduced noncompliance civil penalty of $5,000 and to move forward with permitting and pool modifications to be completed by June 1, 2012. As consideration, IDPH waives collection of $39,200 in additional penalties and agrees to timely resolution of the matter.

Legal counsel has advised that contesting the matter could easily expend the penalty in legal and engineering testimony fees and still expose the Association to added penalties if we are unsuccessful, establishing settlement as a prudent direction.

At present our application is in review and has been returned to our engineers for minor modifications.

Lodge Maintenance Directions – The lodge floor has been commercially cleaned, waxed and polished as part of our annual preventive maintenance. In response to user input, Manager Wilke has asked our maintenance staff to address modifications to the hall security gates to make them more user friendly in locking or unlocking. Additionally, staff will be performing some cosmetic maintenance, particularly in the ladies bathroom facilities, to improve the general appearance in advance of future comprehensive renovations.

COMMITTEE REPORTS
Environmental Control – Nothing to report.

Lake Planning – Nothing for Board Action. Committee members discussed safety issues of performing work in the valve tower.

Long Range and Facility Planning – Nothing to report.

Security and Special Services - No meeting until Feb 2012

Activities – Nothing to report

Campgrounds – No meeting

Community Relations – The next meeting is the second Saturday in February.

OLD BUSINESS/CARRY OVER
Standing Rules Revision Committee – They had one meeting

Marketing/Advocacy Ideas to Promote LS – This is an Ad Hoc Committee therefore there is no report. Perhaps this should be taken off the Agenda. Director Cressman made a motion to establish and reorganize the Old Business/Carry Over Agenda. Director Gorsch seconded the motion. Motion passed with a voice vote.

Club/Committee Guidelines – Lot 1841 – Leith – Had some questions regarding the Club/Committee Guidelines. There was a discussion regarding the guidelines and lodge usage by members and non-members.

By-Laws Committee – Mr Wilke stated the By-Laws can be changed anytime with membership approval.

Beach 1/Lodge Bathhouse – LRFPC – No meeting – no progress

Goose Nest Reporting Incentives – Director Brannon made a motion to set a $10.00 bounty for members that find goose eggs and allow a designated person to oil the egg. Director Franzen seconded the motion. Motion passed with a roll call vote.

Fish Club Proposal Regarding License Fee Increases – This was layed over so the Chairman of the Fish Club can be at the meeting.

Lot 211 Request for Document Access – According to Counsel the Association is not required to provide a copy of the requested survey.

Board Candidate Advertising – According to the minutes from 3/78 all candidates for the LS Board have their resume published in the October issue of the L.S. News, as well as a free two column by 4 inch ad for each candidate in the November issue. Each candidate has the right to additional advertising on his own.

DIRECTOR QUERIES
Director Brannon and Jim Schnieders, President of the CRC Committee, are going over the citation review procedures.

MEMBER COMMENTS ON GENERAL TOPICS
Lot 1841 Leith, would like to know what time of year is best to look for goose eggs.

Lot 1933 Page would like everyone to know that goose droppings are a serious health hazard because of E-Coli.

ADJOURNMENT – Director Franzen made a motion to adjourn seconded by Director Brannon. Motion passed with a voice. Meeting adjourned at 9:10pm.

Respectfully submitted,

Gayle Gladkin
Recording Secretary