APPROVED LAKE SUMMERSET ASSOCIATION
BOARD OF DIRECTOR MEETING MINUTES
JANUARY 11, 2010
All open session board meetings are audio recorded by the Recording Secretary for transcribing and clarification purposes. President Miller called the meeting to order at 7 p.m. Directors present were Leon Gorsch, John Cressman, Mark Metzler, Marty Kisser, Jane Brannon, General Manager Gary Wilke and Corporate Secretary Marsha Shelly was also present.
Members signed in: Kate Cressman, Jack Walsh, John Lund, Pat Ferguson, Denny & Sue Harker, Shannon Benson, Ken Balla, Myrna Rowe.
APPROVAL OF DECEMBER 14, 2009 MEETING MINUTES. Director Metzler made a Motion, seconded by Director Gorsch to approve the minutes of the December 14, 2009 Board Meeting. President Miller pointed out that the RESIGNATION OF CURRENT BOARD MEMBERS should be stated: RESIGNATION OF CURRENT OFFICE HOLDERS AND BOARD OF DIRECTORS. The amended minutes were approved.
APPROVAL OF DECEMBER 13, 2009 ANNUAL MEETING MINUTES. Director Metzler made a Motion, seconded by Director Brannon to approve the minutes of the December 13, 2009 Annual Meeting with the following correction: the word plaque was misspelled. The amended minutes were approved.
ELECTION OF 2ND VICE-PRESIDENT. Director Cressman nominated Director Kisser for 2nd Vice-President, seconded by Director Brannon. President Miller asked for the nominations to be closed. Director Gorsch closed the nominations. Director Kisser accepted the office of 2nd Vice-President.
TREASURER'S REPORT. The update was not ready.
MANAGER'S REPORT
1567 Litigation Status
A hearing was scheduled last week. The defendant requested a continuance and a new hearing date will be in 2 weeks.
Manager Wilke received an e-mail stating the owner may be interested in selling this lot.
Previously, a question arose regarding value of the on-site log materials at 1567. Based upon investigation, the logs are determined to be valued at $48,000.
Lodge Roof
In accord with Board discussions, the LSA BRG Committee membership was presented with copies of a proposed project manual and specifications for re-roofing of the Lake Summerset Lodge. The specification is predicated on the installation of a new asphalt shingle roof over newly added, vented insulation and poor ventilation in the current structure.
The proposed structure represents the believed most economical solution to the insulation and ventilation concerns, with the added panels allowing venting through installed ridge vents and the added insulation bringing the majority of the building, exclusive the bathrooms, up to the minimum R-value code for the new structures of R-23.
Vice BRG Chairman Gale Gross has advised that committee members, by consensus, approve of the submitted specifications and do not believe that added panel thickness, beyond that specified, will justify added cost or improve user comfort level.
Our architect points out that structural analysis is not included in the reroof design, nor is there a statement of adequacy of the existing roof with its modifications. Rather than include roofing contractor responsibility for structural adequacy, I propose that we obtain structural engineering certification prior to bid solicitation to avoid later cost additions or conflict.
After a discussion on the best way to proceed with the roof, it was the consensus of the Board to have Mr. Wilke seek three proposals for Board review.
Refuse Contract Renewal
Gill's Freeport Disposal is our current contract waste hauler. The current service contract expires on May 1, 2010 and automatically renews for 3 years without 60-day notice.
Based upon perceived satisfactory contractor performance and pricing, Director Gorsch made a motion to approve renewal of the existing agreement with Gill's seconded by Director Cressman. Motion passed with a voice vote.
Meinert Lease Renewal
LSA has maintained an agreement with Randy and Sherry Meinert to rent a portion of their farm to preclude grazing of cattle and related bacterial input into the watershed and Lake Summerset.
Director Kisser made a motion to continue with the existing agreement seconded by Director Metzler. Motion passed with a voice vote.
Hagemann Lease
In continuation of our lease and option to purchase portions of the Hagemann property, I will be coordinating the required payment for 2010 of $7,550.77.
In recent discussions with Mr. Hagemann, Bob Page, as part of the original negotiation group has convinced Mr. Hagemann to assent to adding Tract C to the option. This parcel was identified in plat drawings and approved for addition by the Board in 2005. However, Mr. Hagemann chose not to add the parcel. Now he agrees and will do so for the originally agreed consideration of $300.
Director Gorsch made a motion to re-affirm the Tract "C" addition, seconded by Director Metzler. Motion passed with a voice vote.
OCLUD MINUTES. The next meeting will be held on January 26, 2010 at the LSA administration building.
COMMITTEE REPORTS
BUILDINGS, ROADS & GROUNDS. Nothing for Board action.
ENVIRONMENTAL CONTROL. No meeting in December.
LAKE PLANNING. Nothing for Board action.
LONG RANGE PLANNING. Nothing for Board action.
ACTIVITIES. Nothing for Board action.
CAMPGROUNDS. No meeting.
COMMUNITY RELATIONS. The January guest speaker was from the U.S. Census Program and discussed the importance of filling out the census survey.
SECURITY COMMITTEE. No meeting in December.
MEMBERS MATTERS. Lot 1109, Jason - The member was not present. If the property owners wish to still approach the Board with their concerns, they will need to resubmit their request.
NEW BUSINESS. It was the consensus of the Board to schedule a Board Topic Workshop before summer to discuss topics, such as: roles of committees, mission statement process, budget creation process and committee involvement and best practices in private communities. .
OLD BUSINESS CARRY-OVER
Community Mission Statement - This item will be covered in the Board's Workshop.
Cardinal Park Walking Path/Park Usage Plan - Nothing to report. Will be discussed at the next Long Range Planning meeting.
Report on Development of By-Law Committee - Director Metzler stated nothing changed from the last meeting. The next meeting is January 23, 2010.
Director Metzler wished to bring to the Boards attention that when he took on the chairmanship of the By-Law Committee last year he was not a Board member, now that he is a Board member committees are not usually chaired by a Board member. Director Metzler would like to remain as chairman, since they are so close to wrapping up the By-Law changes, but does not want anything that the committee presents to be looked at as political since he is chairman.
Hearing no objection, President Miller stated that Director Metzler will stay on has chairman of the By-Law Committee.
Pontoons Pulling Tubers - President Miller stated to CRC that he thought this matter had been settled, but this past year was a trial year and now it needs to be reviewed for safety issues.
Manager Wilke reported that Chief Wise stated that there were no related problems but the question was raised as to why pontoons were allowed to pull skiers on Saturday and not Sunday. The request was for Saturday's because it would be a full day of activity where Sunday's weekend members could be packing up to leave.
Director Gorsch stated that last time he was able to vote on this issue he voted against it because he was reacting to the concerns Lake Planning had with the safety issue of the larger turning radius a pontoon boat has to do to retrieve a person that falls off a tube which is not has quick as a smaller boat. On the other side looking at his experience to enjoy the lake, which was water skiing and having the rules that restricted his ability, to enjoy the lake to the fullest. So he felt if looking at the demographics looks like we have a larger number of people using pontoons boats than we ever had and voting to restrict their use of pontoon find safety needs to be a prime issue, but if security doesn't see a issue then maybe its ok, but what do we do down the road if need to rescind.
Director Brannon believes Director Gorsch has a good point. If you have successive trial periods, we are creating an expectation that this is the way it is going to be.
Director Kisser felt everything done last year was fine. His suggestion last year was to get more security out there and see what is really going on. Thinks Security needs to look into it deeper.
Director Metzler asked that this be laid over until April. Solicit any comments from the community, the Security and Lake Planning Committees. After two years of trial, we need to make a definite decision. Lake Planning Committee will be doing a study looking at different motor sizes and the difference between deck/pontoon/power boats. This study could take another year or two before it is complete. The issue of pontoons pulling skiers needs to be looked at before boating season starts so members know what they can do.
President Miller stated that the first time this issue was brought to the Board, the Lake Planning and Security Committees said they were not in favor and CRC was in favor.
It was the consensus of the board to leave this issue on carry over and have input from Lake Planning, Security and CRC. To be revisited in the next month or two.
ADJOURNMENT - Director Gorsch moved seconded by Director Metzler to adjourn the meeting. Motion passed unanimously.
Respectfully submitted,
_____________________________
Gayle Gladkin
Recording Secretary