APPROVED LAKE SUMMERSET ASSOCIATION
BOARD OF DIRECTOR MEETING MINUTES
January 9, 2012

All open session Board meetings are audio recorded by the Recording Secretary for transcribing and clarification purposes. Board President Frank Miller called the meeting to order at 7pm.
Directors present were: Leon Gorsch, Marty Kisser, Mark Metzler, Jane Brannon, John Cressman, General Manager Gary Wilke and Administration Services Manager Marsha Shelly.

MEMBERS SIGNED IN: John Androwski, Bruce Landsinger, Don Kuhl, Susan Harting, Diane Kochanski, Tyoni & Ron Martin, Tom Leith, Alison Board, Ken Balla, Dan Mikosz and Jeff Folkerts.

MEMBER COMMENTS ON AGENDA ITEMS – Lot 1841 – Tom Leith commented on the floor damage in the lodge.

CONSENT AGENDA
APPROVAL OF DECEMBER 10, 2011 ANNUAL MEETING MINUTES
APPROVAL OF DECEMBER 11, 2011 MEETING MINUTES
TREASURER’S REPORT

DIRECTOR CRESSMAN MADE A MOTION TO ACCEPT THE CONSENT AGENDA SECONDED BY DIRECTOR METZLER. MOTION PASSED WITH A VOICE VOTE.

MANAGERS REPORT
Pool Status – A copy of the latest correspondence from IDPH engineers to our engineer is attached for Board information. Manager Wilke was advised that the concerns are not major.

Office Functions – Office staff is updating membership files with information from the 2012 Data Sheets and 2012 dues bills will go out by January 31st.

Our bookkeeper is preparing for the annual audit and auditors from our accounting firm of Winkel, Parker and Foster will be on site for the required field examination the week of January 24th.

Lodge Bathhouse Replacement – As previously authorized by the Board we are moving forward with a site plan and structure design for the Lodge Bathhouse replacement, working with Richard L. Johnson and Associates and incorporating input from LRFPC.

At present, the intent is to move forward on a timely basis to generate a preliminary site plan and structure design for early spring Board review; IDPH permit submittal; demo of the existing components just after Labor Day and commencement of construction immediately upon demo. LSA will serve as general contractor for the project, as in the Beach 2 construction. The new facility will be available for usage at the beginning of the 2013 season.

Leon Gorsch, Chairman of the Long Range and Facilities Planning Committee informed the Board that there were two motions made and passed by the committee concerning the Beach One Rest Room renovation.

The first motion states that the construction be for seasonal use. The second motion states the north face exterior and roof be aesthetically similar to the lodge.

Director Brannon would like to see more sinks in the restroom. Right now there is only one.

Reserve Study Update – Since the December Board meeting, Treasurer Metzler, Mr Harker and Manager Wilke met with an engineer from Reserve Advisors to move forward with the approved update of our 2007 reserve study.

After a lengthy joint session, the Reserve Advisors representative conducted a physical asset/property inspection to evaluate replacement schedule needs.

Based upon the review and inspection, we will shortly, be provided with a study update, in advance of the 2013 budget process.

Camera System – The camera system installation and performance has not progressed as Manager Wilke had hoped. Manager Wilke had a conversation with the On-Line Security representative last Friday and they discussed performance issues and Manager Wilke is now satisfied that they are appropriately working to resolve issues. In their defense, they have been hampered by delays in the realm of our responsibility as well, including the installation vault that Manager Wilke reported previously. Additionally, high speed internet service was not installed properly by the third party provider and Manager Wilke has resolved that issue.

No payments will be disbursed until the system is operating properly and On-Line purports that only the Guardhouse computer installation and internet set up remains, before final evaluation and training.

COMMITTEE REPORTS
Environmental Control – Nothing to report.

Lake Planning – Nothing for Board Action

Long Range and Facility Planning – Dan Erwin presented his final report. He reviewed his major recommendations, including complete park inventory, sustainability, use of native plants, preservation of natural areas, Community Gardens, dealing with the emerald ash borer, disc golf, soccer, pickleball and recreation path at Quarry Park.

Security and Special Services – No meeting.

Activities – No meeting.

Campgrounds – No meeting.

Community Relations – No Meeting.

MEMBERS MATTERS
Lot 2238 – Harting – Susan Harting would like to have a dance club. This would be open to all styles of dance and would be open to all ages, singles, couples and families. They would like to meet at the lodge twice a month, Tuesday evenings. They would also hold dances once a month.

Director Gorsch made a motion to make the dance club a recognized LSA club and add to the Redbook. Director Cressman seconded the motion. Motion passed with a roll call vote.

OLD BUSINESS/CARRY OVER
Standing Rules Revision Committee
By-Laws Committee – There was a discussion regarding the common interest law and rules changes. There are conflicts between the Red and Blue Book. We need to decide if there needs to be a whole revision.

Beach 1/Lodge Bathhouse – This was already discussed in the managers report.

Club Guideline Response Update – Marsha Shelly is asking for direction from the Board on how to handle clubs who have not returned their signed guideline sheet that were mailed out in October 2011.

Director Cressman made a motion to post this in the LSA news and have a deadline of April 1, 2012. Failure to comply will result in LSA ceasing to recognize the club and their privileges will be revoked. Director Metzler seconded the motion. Motion passed with a roll call vote.

DIRECTOR QUERIES
Director Brannon wondered what happened to the fish club proposal regarding license fee increases. This was laid over from the December Meeting so the Chairman of the Fish Club could be at the meeting. President Miller stated the Chairman wanted it removed. Since the Chairman of the Fish Club was at this meeting, there was a discussion regarding license fee increases.

Director Gorsch made a motion to increase the license fees from $5.00 a day to $10.00 a day. The three day license fee from $10.00 to $20.00 and the annual license fee from $50.00 to $80.00. Director Cressman seconded the motion. After a discussion regarding the single day and the three day fee, Director Brannon made an amendment to the motion to charge $80.00 annual fee but do not change the single day or the three day license fee. Motion passed with a roll call vote.

MEMBER COMMENTS ON GENERAL TOPICS
Lot 2375 – Landsinger commented on the usage of the lake for outsiders and usage of the pool for outsiders.

Lot 407 – Ken Balla commented that LSA should keep track of the amount of money we receive in fees.

Since there was no other business to discuss the meeting adjourned to executive session at 8:30pm.

EXECUTIVE SESSION

As acting secretary in executive session, Manager Wilke reported that the board met to discuss an employee matter, with no action taken.

The meeting returned to regular session at 9:40 pm.

Upon motion properly made and seconded, the meeting adjourned at 9:42 pm.

Respectfully submitted,

Gayle Gladkin
Recording Secretary