APPROVED LAKE SUMMERSET ASSOCIATION
BOARD OF DIRECTOR MEETING MINUTES
MARCH 14, 2011
All open session Board meetings are audio recorded by the Recording Secretary for transcribing and clarification purposes. Board President Frank Miller called the meeting to order at 7:00 pm. Directors present were: Leon Gorsch, Karen Franzen, Jane Brannon, Mark Metzler, John Cressman and General Manager Gary Wilke.
Members signed in: Tom Leith, LaVonne Arendsee, Freda Geiken, John Lund, Mike Mazzaroli, Sue & Denny Harker, Daniel Mikosz, Robert & Susan Wendel, Sheila Jasien, Pat Ferguson, Eileen Samp, Jeff Folkerts, Dale & Donna Bramer, Howard Lass, Myrna Rowe, and Michael Weldon.
APPROVAL
OF FEBRUARY 14, 2011 MEETING MINUTES. Director Cressman made a
motion to approve the February 14, 2011 minutes seconded by Director Franzen
with corrections. The Treasurer’s report was provided by Mark Metzler
and under the Executive Session there should be a paragraph stating:
The meeting returned to regular session at 10 pm. Motion passed with a
voice vote.
PRESENTATION OF 2010 AUDIT REPORT – Jill Vanrockel of Winkel, Parker & Foster gave a presentation of the 2010 Audit Report and the Social Club Tax Exposure.
It is the consensus of the Board to have Manager Wilke research some options for reconciling the Bank Statement.
Director Metzler made a motion to approve the 2010 Audit Report as presented, seconded by Director Brannon. Motion passed with a roll call vote.
TREASURER’S REPORT – The Treasurer’s report was provided by Mark Metzler. As of the end of February 2011 Membership Dues and Fines Income 83.5%, Total Budgeted Revenues 67.3%, Total Revenues Collected 67.3%, Total Operating Expenses 13.3%, Total Administrative Expenses 13.5%, Total Operating & Administrative Expenses 13.4%, Dues & Interest Allocated to Capital Expenditures 80.8%, Total Expenditures 30.6%.
MANAGERS REPORT
Dredge Permitting – As approved at last month’s meeting, Manager Wilke generated the required data and met with an engineer from Fehr-Graham to complete joint permit applications for submittal to the IEPA, IDNR and U.S. Army Corps of Engineers for possible mechanical dredging in 2011.
In reconsideration of Director Gorsch’s question regarding possible removal of silt from Tamarack inlet, Manager Wilke added this area to the permit request. While our reach is limited here, Manager Wilke had our excavator, in the last dredging excavate an oversize trap that now holds approximately 100 c.y. of sediment. Listing the area will give us the option of removal for the term of a valid permit.
Road Weight Postings – The Association’s investment in our roads is universally recognized, as well as, the need to protect that investment. As part of the protective procedures, LSA enforces Winnebago County vehicle gross weight limits to minimize weight related damage in the spring when road bases soften and are most susceptible to damage.
Spring weight limits were recently posted and Manager Wilke attached a copy of the limits signage for board information.
To enforce these limits, we require presentation of a weigh ticket for questionable vehicles. The fact that we have adopted the county limits allows us to utilize the sheriff’s department for enforcement in adversarial situations.
We recognize that school buses and garbage trucks can be substantial causes of damage and we have asked these entities to practice caution and good sense in use of the roadways.
Swim Raft – At February’s meeting, Director Brannon requested additional options for swim raft consideration, including a plastic deck version of the Shoremaster product.
Procured alternative information for comparison:
| |
|
| Swim Raft w/Ladder | Swim Raft w/Ladder |
| Treated Wood Deck - $4,800 | 21’4” x 9’9” - $6,192 |
| Cedar Deck - $5,296 | Approx. 26’5” x 9’9”-$7,475 |
| Timber Tech (solid plastic lumber) - $8,302 |
We currently use the Shoremaster products in our marina and dock installations and have had good experience with the products. Galena Territory has utilized the EZ docks in some areas and is pleased with the product after 3 years of usage. A sample layout of the EZ dock raft is attached reflecting the 21’4”x9’9” configuration. The 26’4”x9’9” would be assembled with 4 rectangles. Note that both are less square footage than the Shoremaster.
Director Metzler made a motion to replace the existing deteriorated raft at Beach 2, with the Shoremaster Timber Tech in the amount of $8,302, seconded by Director Brannon. Motion passed with a roll call vote.
Campground Host – Manager Wilke hired a Campground Host for the 2011 season. He has been a regular guest camper in the past and is familiar with the facility.
Manager Wilke and the Campground Host will work closely with Mr. Harker and Chief Wise to mesh the position with their respective departments and Director Brannon has provided some valuable input into crafting the job responsibilities relative to custodial duties.
COMMITTEE REPORTS
Environmental Control – Marty Kisser submitted a report to President Miller.
Lake Planning – Mark Metzler submitted a report on the Siltation Study. Leon Gorsch and John Cressman commented on how well done and informative the report is. They also said we are fortunate to have Mark Metzler to do the report. Mr. Metzler thanked his committee for all their help.
Long Range and Facility Planning – Leon Gorsch presented the Mission Statement
Security and Special Services – No Meeting
Activities – The committee met with their new Activity Coordinator. FamilyFest is July 16, 2011.
Campgrounds – No meeting.
Community Relations – No new business for the Board.
MEMBERS MATTERS
Weldon, Lot 1458 – Request for Special Use Permit to drive down to the shoreline on the asphalt path behind the Lodge to load and unload equipment so that Mr. Weldon, who is in a wheelchair, can fish. This was referred to the Lake Planning Committee.
Mr. Weldon also requested that he be issued a key to have access to the new dock to be installed at the main marina in order to fish off the end of that dock. Director Brannon made a motion to grant Mr. Weldon’s second request to have a key issued for the new dock at the main marina seconded by Director Franzen. This will be granted for one year with a waiver from Mr. Weldon. Motion passed with a roll call vote.
Woods – Lot 1361 – Allow concession Trailer at Beach 1. Director Metzler made a motion to allow Ms. Woods to have a concession Trailer at Beach 1 for the 2011 season, seconded by Director Gorsch. Motion passed with a roll call vote.
OLD BUSINESS/CARRY-OVER
Standing Rules Revision Committee – They will set up a date for the Standing Rules Revision Committee to meet.
Marketing/Advocacy Ideas to Promote LS – They will set up a date for the Marketing/Advocacy Committee to meet.
Citation Review Procedures – This committee will meet after the Security and Special Services Committee meets.
DIRECTOR QUERIES
Mr. Metzler commented maybe LSA should put in a permanent power outlet at Beach 1 for Concession Trailer or any other venue that might use such a feature.
ADJOURNMENT – There being no further business, Director Metzler made a motion to adjourn seconded by Director Gorsch. The motion passed with adjournment at 9:10 pm.
Respectfully submitted,
_____________________________
Gayle Gladkin
Recording Secretary