UNAPPROVED LAKE SUMMERSET ASSOCIATION
BOARD OF DIRECTOR MEETING MINUTES
NOVEMBER 9, 2009

All open session board meetings are audio recorded by the Recording Secretary for transcribing and clarification purposes. Board president Frank Miller, called the meeting to order at 7:00 p.m. Directors present were Joan Pepich, Carol Raduns, Marty Kisser, Leon Gorsch, Karen Franzen, Bill Keener, General Manager, Gary Wilke and Corporate Secretary, Marsha Shelly were also present.

Members signed in: Jack Walsh, John Androwski, Donna Miller, Roger Hardt, John Lund, Denny & Sue Harker, Walter Pepich, Norman Becker, Pat Ferguson, Tom Leith, Don Kuhl, Lynn Billings, Ken Balla, Don Mikosz, Mark Metzler, Robert Page, Howard Lass, Peggy Stewart, and John Cressman.

President Miller called the meeting to order at 7:00 pm.

APPROVAL OF OCTOBER 12, 2009 BOARD MINUTES. Director Pepich made a Motion, seconded by Director Raduns to approve the Minutes of the October 12, 2009 Board Meeting. Motion Passed.

TREASURER’S REPORT. Mark Metzler reported the financial statement was not out yet. The 2010 budget will be addressed at the Annual Meeting.

MANAGER’S REPORT.

Lodge Roof Project – Maintenance staff has effected a temporary repair to the lodge roof that we believe will prevent or minimize any water damage through the winter months.

As authorized, the architectural firm of Richard L. Johnson and Associates has been hired to review the roof and its problems to create a construction spec to allow us to seek competitive bids for replacement.

Bids will be solicited in January and returns presented to the Board for consideration in February.

Director Gorsch, Board Liaison for the Building, Roads & Grounds committee stated the BRG recommends at least two bids including an engineering study should be obtained. BRG would like the opportunity to review these. This could be done by phone if BRG members are out of town.

After a discussion regarding the lodge a motion was made that the LSA Manager seek at least two engineering studies for the lodge roof repair/improvement and the BRG have an opportunity to look at the study before the Board takes action. The Motion failed with a four no to three yes voice vote.

IALC Member Survey – Manager Wilke provided the Board with the results of an IALC survey as of October 30, 2009. The survey provides some interesting comparison information that the directors may find of value.

LSA Hosted/IALC Sponsored Administrative Services Seminar – Lake Summerset hosted an administrative services seminar with Ms. Shelly coordinating a program for office staff from our sister lakes to get together to share best management practices through training sessions and roundtable discussion.

Business Functions – Notice of Annual Meeting and election materials were mailed October 31st, as required and staff is working on database updates to allow data sheets to be mailed to members on or about November 18th.

Sedimentation Basin Project – Manager Wilke and Bob Page, as a representative of the Lake Planning Committee traveled to the office of Montgomery and Associates to negotiate a no-charge review of the current status of this project and how to utilize existing work to create an alternative project, not utilizing a high dam installation.
The firm has agreed to this request and will commence a free review, with recommendations in the next few weeks, awaiting dredge costs projections from Mr. Page.

At the conclusion of the manager’s report on agenda items, President Miller stated his concern about a recent Letter to the Editor that he believed reflected inaccurate information about the Association’s chemical treatment of lake weeds. He asked Manager Wilke to recap LSA weed treatment policy and his perception of the letter.

Manager Wilke advised that the letter was inaccurate in its referral to chemical application this season. No herbicides have been used since 2006. He recapped that Association response to nuisance weed growth is triggered by a combination of member complaints, lake inspections and actual verification of weed growth that presents safety issues, such as at the beaches, or significant negative recreational impact to lake users, such as preventing boat motor usage or sailing.

Inspections are done by staff and by our hard-working volunteer lake monitor, Wally Raduns. Manager Wilke affirmed that he also had recruited President Miller on one occasion this season to accompany him to seek concurrence with his opinion not to treat, relating to one complaint.

Manager Wilke further stated that the decision to use herbicides is done with concern to the ecological impacts that are represented. Bioaccumulation of copper and other chemical impacts are legitimate concerns and any chemical usage is done by an applicator licensed by the Illinois Dept. of Agriculture, in this case Manager Wilke, in accordance with best management practices and IEPA guidelines.

No additional action was taken on the subject and President Miller stated he would consider the need for additional discussion in his monthly News article.

COMMITTEE REPORTS

BUILDINGS, ROADS AND GROUNDS - Nothing further for Board action. The motion the BRG recommended was voted on during the discussion regarding the lodge roof repair.

ENVIRONMENTAL CONTROL – Director Kisser reported inspection found a lot of dead trees. Lot owners have been given more time to get them down because of the bad weather. The committee discussed the concern of lake front stabilization. Numerous lots appear to have little or no riprap or anything substantial. ECC members may check out these questionable lakefronts to determine future possible actions.

LAKE PLANNING – Nothing for Board action.

LONG RANGE PLANNING – Nothing for Board action.

ACTIVITIES – Nothing for Board action.

CAMPGROUNDS – Nothing for Board action.

COMMUNITY RELATIONS – Nothing for Board action.

SECURITY COMMITTEE – Director Pepich reported the Neighborhood Watch patrols were out on Friday, October 30 and Halloween night. There were no incidents, except two broken pumpkins.

OLD BUSINESS

DEVELOPMENT OF BY-LAW COMMITTEE – Mark Metzler reported nothing changed.

LSA ACCESS FOR CHARITY/FRATERNAL ORGANIZATIONS – Mr. Miller would like to wait for Mr Cressman’s help and then present ideas to the Board.

NEW BUSINESS

APPOINT PRESIDENT PRO-TEM FOR DECEMBER BOARD MEETING - President Miller asked Dr. Norland to be President Pro-Tem for the December Board Meeting. Dr. Norland has agreed.

ELECTION COMMITTEE CHAIRPERSON APPOINTMENT – President Miller has asked Corporate Secretary Marsha Shelly to organize this year’s Election Committee. The Committee consists of Corporate Secretary Marsha Shelly, Chairman Jack Walsh with counters Pat Ferguson, Ron and Diana Richards.

ADJOURNMENT – Director Keener moved seconded by Director Raduns to adjourn the meeting. Motion passed unanimously. Meeting adjourned at 7:50pm.

Respectfully submitted,

_____________________________
Gayle Gladkin
Recording Secretary