APPROVED LAKE SUMMERSET ASSOCIATION
BOARD OF DIRECTOR MEETING MINUTES
NOVEMBER 14, 2011

All open session Board meetings are audio recorded by the Recording Secretary for transcribing and clarification purposes. Board Vice President Leon Gorsch called the meeting to order at 7 pm. Directors present were: Karen Franzen, Marty Kisser, Mark Metzler, Jane Brannon, John Cressman and General Manager Gary Wilke.

Members signed in: Roger & Peg Johnson, Ray & Betty Piccioli, Joyce Vincent, Susan Hukle, Shirlee Jasien, Norm Becker, John Adrowski, Klaus & Monika Knappik, Tom & JoAnn Leith, Tony Scianna, Jerry & Nancy Osowski, LaVonne Arendsee, Karin & David Lundgren, Gerry Bernar, Gene Smith, Jim & Shirley Suess, Bruce Landsinger, Philip Bonk, Georgia Bell, Jim DeFranco, Don Kuhl, Carol Rosko, Joanne Litke, Theresa & Dan Mikosz, Gene & Maryann Nelson, Alex Artisuk, Marge Jindra, Bernard Rubicz, Robert Greer, Ed Jursczak, Grace & Don Skadow, Bob Page and Mike Sons.

MEMBERS COMMENTS ON AGENDA ITEMS – Lot owner of 1419 read a letter he wrote to the LSA Board Members regarding the LSA e-mail dated 11/10/2011. He is concerned about the club rule changes.

Lot owner of 44 comment was concerning the Grams Club will no longer be organizing the children’s parties.

Lot owner of 267 comment was concerning if volunteers can be removed by the Board of Directors, why would anyone want to volunteer.

APPROVAL OF OCTOBER 10, 2011 MEETING MINUTES – Director Kisser made a motion to approve the minutes, seconded by Director Metzler. It is noted that the budget recommendation for dues need to be changed in the minutes from $625.00 to $620.00. The motion passed with a voice vote to approve the altered minutes.

TREASURER’S REPORT – Membership Dues and Fines Income 98.1%, Total Budgeted Revenues 87.0%, Total Revenues Collected 87.0%, Total Operating Expenses 80.6%, Total Administrative Expenses 78.4%, Total Operating & Administrative Expenses 79.5%, Dues & Interest Allocated to Capital Expenses 93.5%, Total Expenditures 83.1%. Director Brannon made a motion to approve the Treasurer’s Report seconded by Director Cressman. Motion passed with a voice vote.

MANAGERS REPORT
Vegetative Waste Pickup – Based upon this year’s extended warm weather, Director Brannon queried Manager Wilke in regard to our waste hauler’s November 7th termination date for leaf and vegetative waste pickup. Subsequently, Manager Wilke contacted Gill’s and they agreed to extension of the deadline to November 21st and also agreed to insure alternative disposal sites to guarantee later pickups in subsequent years.

Camera System Update – The system installation is underway by On-Line Security, with portions of the system installed at all locations, not taking the system out of service.

We experienced some line feed issues at the West Gate, but we have been able to avoid the earlier anticipated need for directional boring to resolve the problem; which will be resolved with the delivery of ordered parts.

The installation has been able to utilize the 2 existing cameras at the West Gate and we hope to have the installation complete by the end of next week.

On-Line has performed professionally and meshed with our staff well.

West End Dredging – Since the last meeting, maintenance staff has removed the remainder of the dredge spoils from the stream bank area and placed it in the back of Quarry Park, where it will be bulldozed against the quarry walls next spring when the material is dewatered. Permit completion reports have been submitted to the required governmental entities.

Document Request – Related to the west end dredging, member James DeFranco has requested a copy of a survey of his seawall, performed to establish a monitoring bench line.

Manager Wilke asked Mr. DeFranco to place his request in writing for consideration by the board in accordance with LSA’s document control policy and CICAA.

Director Brannon made a motion to discuss Mr. DeFranco’s request for a document in closed session. Director Cressman seconded the motion. Motion passed with a voice vote.

Reserve Study Proposals – At last month’s meeting, Treasurer Metzler requested that Manager Wilke seek proposals for an update to our existing reserve study. In furtherance, an RFP was generated and sent to five reserve study providers in the Illinois/Wisconsin area.

Three respondents replied to the solicitation and their returns are summarized:

Although not the lowest price, Reserve Advisors is recommended as the preferred bidder based upon experience as our current provider, noting that they have also performed recent studies for Candlewick and Apple Canyon. Building Reserves experience is believed to be with condo associations, almost exclusively.

Director Metzler made a motion to accept Reserve Advisors bid of $8,900 and have the report available by April 30, 2012. Director Franzen seconded the motion. Motion passed with a roll call vote.

Pool Status – As an update, President Miller has directed that LSA legal counsel proceed with negotiation with IDPH in regard to their threatened non-compliance penalties and Manager Wilke had a discussion with Department engineers who report that our construction application is being reviewed currently, with revisions requested from our architect. It appears that pool floor modifications are now being required, so that work scheduled for the fall will need to be delayed to spring. All assure Manager Wilke that the required work will not delay seasonal opening. However, planned painting may need to be deferred until next fall to accommodate required concrete cure time.

Manager Wilke will report on updates at the December meeting.

Common Interest Community Association Act – This remains a hot topic among those involved in homeowner associations; and, while Manager has not heard how lobbyist efforts for further amendment have fared in “veto session”, Manager suspects we have the final version of CICAA for compliance on January 1, 2012.

The Act is complex and incorporates many provisions of related Illinois laws. So, Manager Wilke has endeavored to provide an overview of the Act that is provided for board members review. Additional, Manager Wilke met with legal counsel to review material impacts to LSA governing documents and has provided correspondence relating to those concerns.

Since current and past LSA boards have acted conservatively, incorporating transparency into governance, relatively few procedural and governing document changes are necessary under the Act.

Simply, it is legal counsel’s opinion that the adage of “actions speak louder than words” is applicable in implementation of the Act. The Act trumps LSA’s governing document provisions, but no immediate action in amendment is required. Documents should be amended to comply with language of the Act as appropriate to our current amendment process.

COMMITTEE REPORTS
Environmental Control – Nothing to report

Lake Planning – After considering the concerns of the IDNR and Dave Marshall’s (former WDNR regulator & current hypolimnetic withdrawal consultant) assessment, the committee unanimously agreed to abandon further efforts regarding hypolimnetic withdrawal at Lake Summerset.

Long Range and Facility Planning - Director Cressman made a motion to authorize General Manager Wilke to hire an architect to study and assist in planning the renovation/rebuilding of the Beach 1 bathhouse. Director Metzler seconded the motion. Motion passed with a voice vote.

Security and Special Services – The minutes of the last meeting are in the Directors packet. The next meeting is February 2, 2012.

Activities – Director Franzen read the list of clubs. There are 18 clubs listed.

Campgrounds – No meeting

Community Relations – No input. The Board liaison for this club was not at the meeting.

MEMBERS MATTERS – Lot owner of 44 had questions regarding the equality of advertising offered to candidates for Board of Directors. Manager Wilke will do some research to see what has been done in the past.

OLD BUSINESS/CARRY OVER
Standing Rules Revision Committee – President Miller will move forward with this.

Marketing/Advocacy Ideas to Promote LS – Nothing to report.

Discussion of Recently Adopted Clubs and Committee Guidelines – Director Cressman started the discussion explaining that this started with the Lions Club using the Lodge. There were some concerns regarding the amount of Lions members that were not Lake Summerset lot owners. There are questions as to who should get to use the Lodge for free.

Director Franzen explained why we need the club guidelines. These were concerns that the clubs brought to the activity committee.

MEMBERS COMMENTS

Lot owner of 2326 – clarified the Grams Club position on children’s parties.

Lot owner of 943 – comment was regarding the definition of a club.

Lot owner of 1419 – commented on the club guidelines

Lot owner of 1841 – wondered why couldn’t someone from security or maintenance open the Lodge for the clubs.

Director Cressman suggested the clubs submit recommendation.

Director Franzen stated that the small clubs should state in a letter they don’t collect dues but they should still have a sign in sheet.

Director Metzler stated we should have staff make up a sheet for clubs. We just want to figure out who is using the facilities. There is also a security issue. He would also like to see input from the clubs.

Lot owner of 121 stated this could have been avoided if these concerns were brought to the Clubs attention – not the Board of Directors.

It is the consensus of the Board to get input from the clubs and members and take this up at the December Board Meeting.

NEW BUSINESS
Goose Nest Reporting Incentives – Director Brannon suggests if people run across a goose nest with an egg, they should call the office so a designated individual can oil the egg.

Appoint Jerry Osowski President Pro-Tem for December Board Meeting – Director Brannon made a motion to appoint Jerry Osowski President Pro-Tem for the December Board Meeting. Director Kisser seconded the motion. Motion passed with a voice vote.

Fish Club Proposals for Implementation – Director Brannon made a motion to accept the Proposal #1: Creel and size limits for Largemouth Bass. Largemouth under 13” = Limit 2 per day. Largemouth 13” to 18” = Catch and release. Largemouth Above 18” = Limit 1 per day. Director Cressman seconded the motion. The Fish Club Proposal #1 passed with a voice vote.

Proposal #2: Fishing Permit Fees. – It is the consensus of the Board to layover this proposal.

DIRECTOR QUERIES – None

MEMBER COMMENTS ON GENERAL TOPICS

Lot owner of 2375 wondered who is responsible for non-member boats on the lake. He also wondered if Jerry Osowski has a vote when he is President Pro Tem. Manager Wilke answered no he does not have a vote.

Lot owner of 2316 questioned the rules regarding fishing with family members.

Lot owner of 13 wondered if we could have someone speak on the new laws regarding the Common Interest Community Association Act.

Lot owner of 211 stated his seawall was damaged and requested a copy of the survey of his seawall.

Lot owner of 2273 wondered why the microphones were removed from the Board of Director meetings.

There were no more questions or comments or items on the agenda – the meeting adjourned to executive session at 9 pm.

EXECUTIVE SESSION – As acting secretary, Manager Wilke reported that the Board met in executive session to discuss a member rules visitation and a matter of potential litigation.

The Board returned to regular session at 9:58 pm. At that time, director Brannon made a motion that, in the matter of a speeding violation alleged to have been committed by Louis Testa of lot 2362, the charge be dismissed for lack of appearance by the issuing officer. Seconded by Director Franzen, the motion passed by unanimous vote of the Board.

Next, in regard to a request by Mr. James DeFranco for a copy of a seawall survey and engineering report, Director Metzler made a motion to refer the matter to association counsel for interpretation of the applicability of current statutes to the specific requested document. Properly seconded, the motion passed, 5 yes, 1 no.

There being no further business to transact, upon motion properly made and seconded the meeting adjournment at 10:03 pm.

Respectfully submitted,

_____________________________
Gayle Gladkin
Recording Secretary