APPROVED LAKE SUMMERSET ASSOCIATION
BOARD OF DIRECTOR MEETING MINUTES
OCTOBER 12, 2009

All open session board meetings are audio recorded by the Recording Secretary for transcribing and clarification purposes. Board President, Frank Miller, called the meeting to order at 7:00pm. Directors present were Leon Gorsch, Karen Franzen, Marty Kisser, Carol Raduns, Joan Pepich, General Manager, Gary Wilke, and Corporate Secretary, Marsha Shelly were also present.
Members signed in: Jack Walsh, Donna Miller, Roger Hardt, John Lund, Walter Pepich, Rich Doose, Denny & Sue Harker, Joe Froehlich, Don Kuhl, Jeff Folkerts, Tony Scianna, Sonia Jakl, Sheila Spitz, John Cressman, Phil Brannon.

APPROVAL OF SEPTEMBER 14, 2009 BOARD MINUTES. Joan Pepich made a Motion, seconded by Director Kisser to approve the Minutes of the September 14, 2009 meeting with the following correction: SECURITY COMMITTEE – The nominated Officers for 2009 – 2010 are: Kelli Metzler – Chairman, Laurie Crepeau – Secretary, Pat Mendygral – Co-Chairman.

TREASURER’S REPORT. Mark Metzler reported as of the end of September 2009, Membership Due and Fines 97.9%, Total Budgeted Revenues 86.7%, Total Revenues Collected 86.7%, Total Operating Expenses 71.4%, Total Administrative Expenses 71.0%, Total Operating Administrative Expenses 71.2%, Due & Interest Allocated to Capital Expenditures 97.9%, Total Expenditures 78.1%.

2010 BUDGET CONSIDERATION. President Miller asked for approval of the minutes from the Finance Committee meeting of September 19th. Director Gorsch made a motion to accept, seconded by Director Pepich. Motion Passed. President Miller asked for approval of the 2010 Budget for membership approval at the Annual Meeting on December 13, 2009. Director Gorsch made a motion to accept the 2010 LSA Budget as presented including the $585.00 fee for dues. Director Pepich seconded. Motion was unanimously approved by a voice vote.

MANAGERS REPORT
Lot 1567 Status – The owner of this property has taken no steps to move forward with LSA’s requests for corrective action. Association legal counsel has prepared, and Manager Wilke has executed a complaint for injunctive relief that has been filed with the court in Winnebago County. We now await service of the complaint with the lot owners and a court date.

Mitchell Park Renovation – The maintenance staff has completed the renovation of the Mitchell Park Shelter. Work included reinforcement of all support posts and complete replacement of the roof and deteriorated siding.

Lodge Roof Problem – The Lodge roof has presented considerable past problems in repair and maintenance, with a number of required modifications to the building, including removal of the stone chimney in 1999 to stop the leaking around the device. Removal of the chimney stopped those leaks but others have cropped up. Now in heavy rains there is heavy leakage in the kitchen and second level storage area. Based upon close staff, contractor and independent inspector review we believe that the roof needs near term renovation action. Staff recommendation proposes an in-house temporary repair with total replacement next year. Director Kisser made a motion for a total replacement of the lodge roof and to engage the services of an architect. Director Pepich seconded. After a discussion the motion was amended and properly second to seek the services of an architectural consultant and advice on how to proceed. Motion passed.

Lodge Refrigerator Replacement –One of the two commercial refrigerators at the Lodge has failed. After investigating repair options verses new, we purchased a new Turbo Air 47 cubic foot commercial refrigerator. Replacement cost is $2,450 and within our kitchen appliance budget, scheduled as “phased replacement”.

Dam Inspection – This year’s dam inspection was conducted by the engineering firm of Mead and Hunt on September 22nd. A written report will be forthcoming, but the engineer noted no material defects for the structure.

IALC Participation – Manager Wilke attended the regular bi-monthly IALC meeting. Topics discussed were dam maintenance and recently passed Illinois legislation.

COMMITTEE REPORTS

BUILDINGS, ROADS AND GROUNDS – Nothing for Board action.

ENVIRONMENTAL CONTROL – Nothing for Board action. Director Kisser stated there have been six new homes built so far this year.

Director Raduns stated she would like to have ECC include the Lake Planning Committee in the shoreline weed control discussion.

LAKE PLANNING – Director Leon Gorsch filled in for Director Keener. The Lake Planning Committee would recommend that signs, visible from the lake, be posted at the lake front parks so members boating on the lake would see the areas designated as parks for their usage. Gary Wilke stated this could be done as a maintenance issue. This is targeted to be done by next year.

LONG RANGE PLANNING – Nothing for Board action.

ACTIVITIES – Nothing for Board action.

CAMPGROUNDS – Nothing for Board action.

COMMUNITY RELATIONS – Nothing for Board action.

SECURITY COMMITTEE – Nothing for Board action. Director Pepich would like to remind everyone that the Chili Cook-off is November 7, 2009 at the lodge from 1-4pm.

OLD BUSINESS

DEVELOPMENT OF BY-LAW COMMITTEE – Mark Metzler reported the By-Law Committee has been thru all the proposals. They hope to get a rough draft to the Board after January.

LSA ACCESS FOR CHARITY/FRATERNAL ORGANIZATIONS – Nothing to report and was turned over to President Miller.

ADJOURNMENT – Director Gorsch moved seconded by Director Raduns to adjourn the meeting. Motion passed unanimously. Meeting adjourned at 7:50pm.

Respectfully submitted,

_____________________________
Gayle Gladkin
Recording Secretary