APPROVED LAKE SUMMERSET ASSOCIATION
BOARD OF DIRECTOR MEETING MINUTES
OCTOBER 10, 2011
All open session Board meetings are audio recorded by the Recording Secretary for transcribing and clarification purposes. Board President Frank Miller called the meeting to order at 7pm. Directors present were: Leon Gorsch, Karen Franzen, Marty Kisser, Mark Metzler, Jane Brannon, John Cressman and General Manager Gary Wilke.
Members signed in: Norm Becker, Jim Schnieders, Tom Leith, Bruce Landsinger, Lynne Mesnard, Dan & Theresa Mikosz, Ken Balla, Don Kuhl, Denny and Sue Harker.
MEMBER COMMENTS ON AGENDA ITEMS – President Miller went over agenda items for meeting discussion. Lot owner 267 expressed concern because he did not get a chance to comment on the Citation Review Guidelines Revision.
CONSENT AGENDA – Director Cressman made a motion to approve the Treasurer’s Report, the Financial Statement and the Budget Meeting Minutes. Director Metzler seconded the motion. Motion passed with a voice vote.
APPROVAL OF SEPTEMBER 12, 2011 MEETING MINUTES – Director Kisser made a motion to approve the minutes as altered. The Board can agree for ECC to invite Mr Savala to attend the ECC meetings. Director Brannon seconded. Motion passed with a voice vote.
TREASURER’S REPORT – Membership Dues and Fines Income 97.9%, Total Budgeted Revenues 86.1%, Total Revenues Collected 86.1%, Total Operating Expenses 73.5%, Total Administrative Expenses 71.9%, Total Operating & Administrative Expenses 72.7%, Dues & Interest Allocated to Capital Expenditures 93.2%, Total Expenditures 77.9%.
MANAGER’S
REPORT
West End Dredging Project –
Excavation in this project is complete with approximately 2,000 c.y. of
material removed from the west end inflow. With the exception of an unverified
claim from the owner of lot 211 who alleges accelerated failure of his
shoreline steel wall (forwarded to Board and LPC members), the project
was without incident and Fischer Excavating performed well. Yard restoration
of the participating house lots has taken place and we will continue to
remove and level excavated material as it dries.
In Tamarack Bay, over 300 c.y. of silt was removed and this site will be restored next spring.
Health Insurance – Humana has announced a 13.8% increase in rates, effective for our November 1st renewal. With the health care reform mandates that have been enacted, Williams-Manny relates that the Humana rate of $604.63 to $688.02, per participant, is the best available rate for current plan coverages.
Recapitulating the current plan is a PPO with a $1500 deductable, with employees paying 10% of the monthly premium and LSA self-insuring deductable payments.
Director Kisser made a motion to accept the renewal plan of Humana with a rate of $688.02. Director Metzler seconded the motion. Motion passed with a roll call vote.
2011 Roadwork – As approved, G&S Asphalt has commenced this year’s road work. Repairs have been completed at the entrance to the South Gate Marina and the parking area expansion for access to the handicapped accessible fishing pier is also complete. The fishing pier is a real showcase addition to the community.
Next week, skip patch repairing of the designated utility cuts on Breckenboro will begin and should be completed in 1-2 days.
Pool Status – As reported previously, in discussing the June grate recall issue with IDPH engineers, Manager Wilke was told we did not meet Code with our installation. In July the Board approved a contract for pool refurbishment and to perfect permitting to comply with the October IDPH deadline for compliance. Engineers did not make permit submittal until on or about the deadline and IDPH subsequently issued a closure notice for our pool, along with about 2 dozen other pools, including Candlewick Lake and several municipal pools in Winnebago and Boone Counties. To avoid threatened fines, Manager Wilke has worked with legal counsel to request an administrative hearing with the Department.
In the interim, our pool contractor should start prepping for spring painting, and planned structure modifications when permitting is approved by the State.
Club Correspondence – Director Franzen has invested a considerable effort in creating a letter to LSA clubs to improve communication and cooperation with the Association as approved by the Board.
A copy of the correspondence is attached for Board information. The correspondence will be mailed October 18.
Common Interest Community Association Act – In the past, Manager Wilke was asked to monitor and review action regarding the Common Interest Community Association Act (CICA) to allow operational revisions as needed.
Since last discussions, the Act has been amended and signed by the governor and is now PA97-0605, with a compliance date of January 1, 2012. Lobby efforts by IALC and others are still underway to extend this date in the fall legislative “veto” session until 2014. However, Manager Wilke would be surprised if the effort is successful.
The revised Act has eliminated some areas that were in conflict with LSA documents, such as the number of directors to be elected annually. While some document conflicts may exist, the Act recognizes that issue and states that the Act will supercede Association documents when specified.
Working with legal counsel, Manager Wilke will have at the November meeting an overview of the revised Act and operational change requirements for Board consideration and future needs for document revisions.
Note that the ultimate need for document revisions, and the unwieldy process that most associations face, is the impetus for lobby efforts to either extend the compliance date or allow board action to amend provisions in conflict with the Act.
Fish Stocking – In accord with past board direction and IDNR recommendation the LSA Fish Club proposes using 2011 stocking funds for the addition of 2800 walleye and Manager Wilke has approved the request.
BUDGET RECOMMENDATIONS – Director Metzler gave a presentation on the recommendations for the 2012 Budget. Director Metzler made a motion for submission of the budget to the Annual Meeting with an increase of dues to $625.00. Director Franzen seconded. Motion passed with a roll call vote.
COMMITTEE REPORTS
Environmental Control – Director Kisser advised ECC will not be allowing Bar Code Display at For Sale Properties.
Lake Planning – Director Metzler discussed the Dredging that is being done at the West End of the Lake.
Long Range and Facility Planning – No Meeting. The next meeting is November 5, at 8:00am.
Security and Special Services – No meeting
Activities – No meeting
Campgrounds – Minutes of the last meeting are in the Directors packet.
Community Relations – President Miller introduced the Chairman of the Community Relations Committee, Mr Jim Schnieders.
MEMBERS MATTERS
- Lot 1841 Leith, Clarification of Citation Review Procedures. President Miller went over the Board of Directors review of fines and procedures.
OLD BUSINESS/CARRY-OVER
Standing Rules Revision Committee – Nothing to report.
Marketing/Advocacy Ideas to Promote LS – Nothing to report.
NEW BUSINESS
Election Committee Chairperson Appointment – President appointed Steve Panoske as the Election Committee Chairperson.
Dead Tree Removal Policy & Options – The Board discussed alternatives in elimination of dead trees, including a firewood access list with a liability waiver. It is the consensus of the Board to have an article in the LS News regarding dead tree removal and to have ECC Committee involved in the process.
Lot 1968 McGuire, Permission to sell Girl Scout Cookies - It is the consensus of the Board that selling Girl Scout Cookies is okay.
LakeRidge Holiday Christmas Lights Offer – This can be put in the LS news as a press release. Manager Wilke will talk to LakeRidge.
DIRECTOR QUERIES – Director Brannon commented on the OCLUD watering hours in the summer. The hours for watering are during the hottest hours of the day when the water would evaporate the fastest. She would like to see the hours changed.
MEMBER COMMENTS ON GENERAL TOPICS
Lot owner of 267 – Stated he thought OCLUD should pay some of the cost to repair the utility cuts on Breckenboro.
Lot owner of 2273 – Stated he would not accept LakeRidge Holiday Light offer until the lights were tested.
Lot owner of 2375 – Had a comment on the Meet the Candidates session and believed inaccurate criticisms by current Board members.
Lot owner of 1841 – Would like to see the docks stay in the lake longer.
Lot owner of 407 – Commented on the pool compliance concerns.
ADJOURNMENT – Director Metzler made a motion to adjourn seconded by Director Brannon. Meeting adjourned at 9:30pm.
Respectfully submitted,
Gayle
Gladkin
Recording Secretary